Reception Clerk/ Scheduler

Expiration date

Reception Clerk/Scheduler

Evergreen | White Rock | Casual

About You

You are a highly organized individual, adept at managing complex schedules and handling multiple tasks with efficiency. With a keen eye for detail, you ensure accuracy in arranging staff shifts and leaves, minimizing errors in scheduling. You’re also very adaptable, which allows you to handle the dynamic nature of scheduling and navigate through frequent changes and unexpected events with ease. Your excellent communication skills enable you to liaise seamlessly with team members, managers, and other stakeholders, facilitating smooth scheduling processes. In the face of challenges, you display exceptional problem-solving abilities, finding creative solutions to conflicts and staffing shortages. Your empathetic approach fosters positive relationships with the team, making you approachable when addressing requests for time off or dealing with emergencies. By embracing technology, you are comfortable with computerized scheduling systems. You should have a high school diploma (Grade 12) and at least one year of experience working in a fast-paced union environment. Familiarity with MS Office, especially Outlook, MS Excel, and MS Word, is considered advantageous.  

About The Role

You’ll play a crucial role in ensuring efficient staffing arrangements in the workplace. You'll be responsible for adjusting schedules to accommodate various factors, such as leaves of absence, vacancies, terminations, and vacations, while adhering to relevant collective agreements. You will receive and record notifications from team members to determine availability, calculate team-to-patient ratios, and arrange relief coverage accordingly using a computerized system. You’ll also actively participate in unit and team meetings and report any risks or safety concerns to your supervisor. Additionally, you’ll contribute to fostering a culture of health and safety, following infection control policies, and promoting safe working practices among team members. Overall, your role will be pivotal in maintaining smooth and effective staffing operations. This a casual position and you will report to the HR manager.  

About Us

Baptist Housing provides enhanced living communities and exceptional care to almost 2000 seniors in British Columbia. We provide long term care, assisted living, supportive housing, home support, and adult day programs in our communities in Kelowna, Vancouver, and Victoria. We serve through a culture of caring where we put the wellness of our residents first. We live out a servant leadership model that collaborates in teams and builds strong relationships while exemplifying Christ-like values. We put the wellness of our residents first in a person-centred approach.. We're a committed group of people who bring their whole selves to work, and we're also FUN! We take what we do seriously, but not ourselves. We're affiliated with the Fellowship of Evangelical Baptist Churches Pacific.  

Your Work Location

The seaside city of White Rock. Our Evergreen community is located at 1550 Oxford Street.  

What You Receive

A caring and supportive work environment with a compensation rate of $26.06 

How To Apply

Please send a resume and cover letter to with "Reception Clerk/Scheduler" in the subject line. In your cover letter, please explain why you believe you are the right person to work in this role. We welcome your questions about this opportunity at the same email address. If selected, you would consent to a criminal record check (CRC) for working with vulnerable adults and provide proof of COVID-19 vaccination as a condition of employment. We will contact only those candidates who have been shortlisted for an interview. We will continue to accept applications until the best candidate is selected. We appreciate your interest in working with Baptist Housing.